Bookkeeper Job Description

  • Responds to all subcontractor and other vendor payment inquiries.
  • Reviews and properly codes all invoices to ensure billings are within contract and valid.
  • Distributes subcontractor and job-related invoices to assigned project manager for approval.
  • Enters all invoices into the accounting system.
  • Ensures all subcontractors have a current Certificate of Insurance on file that meets all insurance requirements.
  • Pays all vendors and subcontractors on time.
  • Runs reports in the Sage system as needed by executive team and CPA.
  • Creates new jobs in the Sage system per the Project Manager and closes completed jobs as necessary.
  • Reviews and enters change orders, subcontracts, budget updates, etc. from Project Managers into the Sage system.
  • Runs job cost reports and other job-related information to provide to Project Managers and upper management.
  • Creates and finalizes project billings as assigned including all necessary corresponding documents with approval from the Project Manager.
  • Makes appropriate entries to record payroll information into the Sage system.
  • Manages all information, especially employee deferrals and personal information, with complete confidentiality.
  • Maintains constant awareness of current cash flow and keeps upper management apprised of current balances.
  • Creates employee W2’s, 1095-B’s, and other mandatory tax forms at year-end.
  • Reviews and creates subcontractor/vendor 1099’s.
  • Manages all conditional and unconditional lien waivers per job requirements.
  • Ensures proper filing within the accounting office.

Minimum Requirements:

  • 4+ years of bookkeeping or related experience
  • Active State of Indiana Notary or ability to obtain

Preferred Qualifications:

  • Associate degree in accounting, business, or other related field
  • 2+ years construction bookkeeping experience.
  • Experience with Sage Construction & Real Estate

Work Location and Hours

  • Position is located at our office in Danville, Indiana
  • Work days are Monday-Friday, 8am-5pm

If you’re ready to build, we’re ready to start the process.

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